Today, I turn into an educator that I always knew I could be and share some wisdom with you.
This summer we already mastered riding an escalator, so there’s obviously no stopping us now! (Until we get to the end of the escalator ride, that is!)
You got an email!
Congratulations! You got the email because you are popular and people like you. Good going, you!
Let’s take a closer look at the email.
It’s from your kid’s baseball coach! And you are one of the 20 some people copied on it. Fun! You’re part of the team.
What’s this? The coach is telling you the time of this weekend’s game. And he’s writing that if your kid cannot attend, to please let him know.
Well, your child certainly would like to attend, but your spouse is out of town this weekend and you have an enema scheduled for the exact time of the first pitch. This looks like a conflict situation and the little slugger will have to sit the game out! What’s the best way to let the coach and only the coach know?
Press Reply. Because no one but the coach cares if your kid will be there. Even if he’s the reincarnation of Joe Dimaggio.
Let’s say this time the coach sends an email asking everyone to let the team parents know what dish you will bring to the team dinner.
You have been perfecting your hot dog casserole that you plan to scoop into individual cups for effect at the dinner. It would certainly be awkward if someone else brought the same dish! What’s the best way to prevent that?
Answer: Reply All. So that everyone can see what your reply is.
I know that this is overwhelming information and a lot to process in one sitting. But think of it this way, when you respond with a “Reply”– which is one word– you are replying to one person only.
When you choose “Reply All”–which is more than one word–you are replying to ALL the people who are on the email.
I hope that this demystifies this tricky issue that so many seem to struggle with. If you have any personal tips that have helped you with this problem, please share them!